Video Recording from the Summer 2025 Conference
PART I – HUMAN
Scott answers the questions posted to the poll for the conference session.

Pre-Session Poll Results 8/5/2025
- What is your district’s policy for use?
- How is the business industry changing with AI?
- Writing effective prompts

- What AI tools actually teach learning rather than give answers.
- It is really how the AI is used. Who’s doing the thinking in the interaction with AI? That said, Magic School.ai has some great resources
- How to help me better serve my students through AI
- Explore Magic School Back to School AI Tips
- Develop your own academic ‘profound knowledge’ and support students’ intrinsic motivation
- Scott’s Leadership, Team & Class Management ‘Profound Knowledge’ Resources
PART II – HUMAN + AI
Scott answers the questions posted to the poll for the conference session by creating a ‘new’ structure for learning and teaching. The details below are what he used to design a new structure around students learning how to learn and teachers organizing a classroom for continuous improvement.
Scott’s Notebook LM Prompt
PROMPT
- As a Career and Technical Education (CTE) professional curriculum designer, you need to create a course outline based on the nine steps of Scott Young’s ultralearning and kaizen from W. Edwards Deming’s Total Quality Management principles applied to education.
- Format this for a WordPress blog post with headings and links to the recommended resources.
- Use headings for each of the nine steps.
- Under each heading, highlight short bulleted checklists starting with action verbs as directives to students and teachers to complete. These steps should be in the necessary logical order needed for completion of the ultralearning project.
- Include recommended AI learning techniques and cite the best AI tools for the task (Claude for writing, Gemini for Google integration, etc) to help the student be an active learner and not rely on AI for answers.
- For the teacher, highlight kaizen continuous improvement principles from W. Edwards Deming’s Total Quality Management in each step of ultralearning.
- Structure the continuous improvement kaizen elements for the teacher to manage all the students in the class. Highlight which data can be gathered from students to track progress. Each student will have their own ultralearning plan. But the teacher needs to manage all the students’ plans. Include student progress data gathering strategies to help the teacher manage the class progress.
- Use clear language that both high school students and teachers can understand.
Notebook LM Resources Accessed by the Prompt
- 2015 Deming Institute Education Conference (YouTube Playlist)
- Ultralearning – How to Rapidly Learn and Master New Skills – (SUMMARY)
- The 9 Laws of Ultralearning | Master ANYTHING Quickly
- How to learn anything fast using ChatGPT | Full guide to studying with AI
- Master Data Analysis with ChatGPT (in just 12 minutes)
- Learn 80% of NotebookLM in Under 13 Minutes!
- Master 85% of Google Gemini in 12 Minutes (2025)
- I Switched 50% of My AI Work to Claude, Here’s Why
Scott’s Notebook LM Prompt Results
I copied and pasted the results from Notebook LM. Then I went through and curated the material to make sure that the language is accurate resources worked, and generally streamlined the process.
RESULTS
Course Outline Podcast
Course Outline Slideshow
- Download the HTML file, linked below, and open in your web browser
- Claude created an HTML file from the Notebook LM text file
Course Outline
Here’s a course outline designed for CTE students and teachers, integrating Scott Young’s Ultralearning principles with W. Edwards Deming’s Kaizen for continuous improvement, formatted as a WordPress blog post.
Mastering Your Craft: An Ultralearning & Kaizen Blueprint for CTE Success
In Career and Technical Education (CTE), hands-on skills and real-world applications are paramount. But how do you accelerate learning, truly master complex abilities, and ensure continuous improvement in a dynamic field? This course outline combines Scott Young’s Ultralearning – an intense, self-directed strategy for rapid skill acquisition – with W. Edwards Deming’s Kaizen (continuous improvement) principles, adapted for the modern classroom.
This blueprint provides actionable steps for students to take ownership of their learning and for teachers to cultivate an environment of sustained excellence. We’ll also explore how Artificial Intelligence (AI) tools can be powerful allies in this journey, not as substitutes for thinking, but as extensions of your own cognitive power.
1. Meta-Learning: Charting Your Learning Expedition
Before diving into the “how,” take time to map out your learning journey. This initial research and assessment phase helps clarify your purpose, identify essential knowledge, and strategize your approach. Dedicate 5-10% of your total learning time to this crucial step.
For Students: Define Your Ultralearning Project
- Identify your core learning objectives: What specific skill or knowledge do you want to master, and why is it important to you?
- Determine the desired outcome: What will success look like and how will you measure it?
- Brainstorm potential resources: What courses, tutorials, books, or experts can guide you?
- Anticipate challenges and potential bottlenecks: What difficulties might you encounter?
Recommended AI Learning Techniques & Tools:
• ChatGPT/Gemini/Magic School:
◦ Prompt: “You are an expert at [CTE topic, e.g., ‘sustainable architecture’]. How would you recommend a beginner learn this topic effectively? Create a syllabus and lesson plan, and list other essential concepts to explore, explaining why each is important.” This helps construct a sequence for learning.
• NotebookLM:
◦ Use: Upload any initial research papers, articles, or relevant documentation. Use NotebookLM to summarize dense information and identify key concepts, reducing cognitive load.
For Teachers: Cultivating a System for Clarity
- Facilitate initial project definition: Hold individual conferences with students to help them articulate their Ultralearning goals.
- Collect student “why” data: Create a centralized log (e.g., a shared Google Sheet) for each student’s chosen project, objectives, and their personal “why.” This helps connect learning to intrinsic motivation.
- Identify systemic needs: Review collected goals to find common themes or resource gaps across student plans, signaling areas where the system can be improved. This applies Deming’s principle of “understanding variation” to classroom needs.
- Design for transparency: Ensure students understand how their individual projects contribute to broader learning objectives in the CTE program, aligning with a “systemic view”.
2. Focus: Building Your Deep Work Sanctuary
Effective learning requires deep concentration. Without it, your efforts will be scattered and inefficient. This step is about designing your environment and routine to minimize distractions and maximize focused effort.
For Students: Optimize Your Learning Environment
- Design a dedicated “deep work” space, free from interruptions.
- Eliminate digital distractions: Put your phone away, close unnecessary tabs and applications.
- Schedule specific blocks of time for focused learning in your calendar.
- Practice single-tasking: Resist the urge to multitask during these sessions.
Recommended AI Learning Techniques & Tools:
• ChatGPT/Magic School:
◦ Prompt: “Suggest strategies to manage digital distractions while studying. Provide a personalized focus routine I can implement daily.”
• Google Calendar (integrated with Gemini):
◦ Use: Use Gemini’s mobile version to voice-create tasks for your deep work sessions, ensuring they’re scheduled and accessible.
For Teachers: Nurturing a Focused Learning Climate
- Model focused work: Demonstrate concentrated effort during class sessions.
- Drive out fear (Deming): Create a classroom environment where students feel psychologically safe to make mistakes and experiment, reducing anxiety that hinders focus.
- Observe engagement patterns: Note periods and types of activities that foster or disrupt deep focus across the class, providing data for process improvement.
- Optimize class activities: Adjust lesson structures or provide “mindfulness” breaks (as suggested by JW Wilson) to help regulate energy and refocus attention.
3. Directedness: Learning by Doing
True mastery comes from actively engaging with the material, not just passively consuming it. This principle emphasizes “learning by doing” and tailoring your practice to the real-world contexts where you’ll use your skills.
For Students: Apply Your Knowledge Actively
- Translate theoretical concepts into practical application immediately through mini-projects.
- Prioritize hands-on exercises and simulations over reading or listening.
- Tailor your practice: Ensure what you’re doing directly matches how you’ll use the skill in a CTE setting.
Recommended AI Learning Techniques & Tools:
• ChatGPT/Gemini/Magic School:
◦ Prompt: “Given the concept of [e.g., ‘CAD software basics’], propose three practical mini-projects or design challenges where I can apply this skill.”
• Claude:
◦ Prompt: “Draft a simple project plan or task list for [project name] that incorporates the application of [skill/concept, e.g., ‘welding techniques’].” Claude’s structured output can help organize steps.
• Google Sheets (integrated with Gemini):
◦ Use: Ask Gemini to create tables to track project progress and skill application within your Google Sheets, making it easy to see what you’ve accomplished17.
For Teachers: Empowering Project-Based Learning
- Design for direct application: Structure CTE curriculum around authentic, project-based learning experiences that require students to apply skills in real-world contexts.
- Track application data: Utilize shared Trello boards (as Scott Le Duc does) or collaborative Google Docs to monitor each student’s progress on applying skills within their projects.
- Focus on the process, not just output (Deming): Emphasize how students are doing the work, not just the final product. Provide feedback on the learning process itself.
- Use “capacity matrices” (Deming/Tribus): Empower students to self-assess their know-how and wisdom in applying skills, shifting focus from extrinsic grades to intrinsic understanding.
4. Drill: Conquering Your Weaknesses
Every skill has foundational components. Drill involves identifying your weakest links or “bottlenecks” and intensely practicing those specific areas until they no longer hold you back….
For Students: Target Your Skill Gaps
- Identify your specific skill bottlenecks through self-assessment or feedback.
- Break down complex skills into smaller, manageable components.
- Devise targeted exercises for your weakest components and practice them relentlessly.
- Monitor your improvement in these drilled areas.
Recommended AI Learning Techniques & Tools:
• ChatGPT/Gemini/Magic School:
◦ Prompt: “I am struggling with [specific skill, e.g., ‘precision cutting in woodworking’]. Break it down into 5-7 fundamental sub-skills and suggest targeted drilling exercises for each.”
• NotebookLM:
◦ Use: Upload your project notes, rubric feedback, or self-assessment reflections. “Analyze my learning artifacts and identify potential skill bottlenecks based on common challenges in [your CTE area].”
For Teachers: Systemic Bottleneck Identification and Support
- Gather granular skill data: Use formative assessments, observation notes, or project rubrics to identify common skill bottlenecks across the class, not just for individual students.
- Provide differentiated “drills”: Offer targeted workshops or resources to address frequently identified skill gaps, managing the “variation” in student needs.
- Avoid “rank and yank” (Deming): Do not single out individuals for “remedial attention” in a way that is demotivating. Instead, improve the system to support all learners in overcoming common challenges.
- Use Professionalism Rubric (Scott Le Duc): For advanced students, this can provide data on “soft skill” bottlenecks, encouraging self-improvement in areas like communication or collaboration.
5. Retrieval: Strengthening Your Memory Muscles
The act of recalling information from memory is one of the most powerful ways to strengthen learning. Instead of constantly reviewing notes, actively test yourself to embed knowledge deeper into your long-term memory.
For Students: Actively Recall What You’ve Learned
- Practice active recall: Close your notes and try to remember key facts or procedures.
- Explain concepts in your own words, as if teaching someone else (the Feynman Technique).
- Attempt practice problems or simulate tasks without looking up answers immediately.
- Collaborate with peers by quizzing each other and discussing concepts.
Recommended AI Learning Techniques & Tools:
• ChatGPT/Gemini/Magic School:
◦ Prompt: “You are a [CTE subject] professor. Create a 10-question short-answer practice test on [topic, e.g., ‘electrical circuitry basics’] to evaluate my understanding. Provide answers with detailed explanations and common pitfalls.”
• Claude:
◦ Prompt: “I am learning about [concept, e.g., ‘aerodynamics in drone design’]. Explain it in simple terms. Then, I will try to explain it back to you. Provide feedback on the strengths and weaknesses of my explanation and suggest other points to explore for a well-rounded perspective.” This encourages active explanation and receiving feedback on it31.
For Teachers: Designing for Deep Understanding
- Integrate retrieval practice: Implement regular, low-stakes quizzes, concept mapping exercises, or “teach-back” activities throughout units.
- Support productive struggle: Encourage students to attempt answers or problems before consulting resources, reinforcing the value of effort and process over immediate correctness32.
- Gather data on understanding: Observe student responses during retrieval activities. Are they just recalling facts, or demonstrating deeper “inside-out” understanding and ability to transfer principles?
- Provide “relentless help” (Deming): When students struggle during retrieval, offer support and guidance rather than punitive grades. Shift deadlines to “target dates” to allow for iterative learning and improvement.
6. Feedback: The Compass for Improvement
Feedback is essential for identifying what’s working, what’s not, and how to course-correct. Seek out constructive and corrective criticism, not just praise, and be ready to implement it.
For Students: Embrace Constructive Criticism
- Actively seek feedback from teachers, peers, and industry professionals.
- Analyze feedback to pinpoint specific areas for improvement in your skills or projects.
- Implement changes based on the feedback you receive, testing their impact.
- Distinguish between ego-boosting praise and actionable, corrective criticism.
Recommended AI Learning Techniques & Tools:
• ChatGPT/Claude/Gemini/Magic School:
◦ Prompt: “I have drafted [specific work, e.g., ‘a safety protocol for the workshop’]. Please provide specific, constructive feedback on its [aspects, e.g., clarity, completeness, adherence to industry standards]. Focus on areas for improvement.”
• Google Docs (integrated with Gemini):
◦ Use: Upload project drafts. Use Gemini’s side panel to summarize feedback from multiple sources or to draft professional responses to feedback, streamlining the process.
For Teachers: Cultivating a Feedback-Rich System
- Establish a feedback culture: Promote feedback as a tool for continuous improvement, not a punitive measure. Encourage students to view feedback as a gift.
- Utilize diverse feedback mechanisms: Implement peer reviews, self-assessments using rubrics, and direct teacher-student feedback loops.
- Track feedback implementation: Monitor how students are acting on feedback. This could be done through revision logs in shared documents or brief check-ins.
- Promote “cooperation” (Deming): Design activities that require students to give and receive feedback from peers, fostering a community of learners where mutual support is key to success.
7. Retention: Making Learning Stick
It’s not enough to learn something quickly; you need to retain it. This principle focuses on strategies to prevent forgetting and ensure your skills stay sharp over time, often by applying them in new contexts.
For Students: Consolidate Your Knowledge
- Schedule regular review sessions for previously learned material.
- Repackage your skills: Find new projects or scenarios where you can apply existing knowledge in novel ways.
- Teach complex topics to others to solidify your understanding and memory.
- Revisit foundational concepts periodically.
Recommended AI Learning Techniques & Tools:
• NotebookLM:
◦ Use: Upload all your project documents, notes, and previous assignments. “Summarize the core concepts and skills I gained from [previous project, e.g., ‘the robotics challenge’]. Now, propose three new scenarios or advanced projects where I could apply these same skills.” This helps connect past learning to future application540.
• Claude/ChatGPT/Magic School:
◦ Prompt: “I want to create a short tutorial video explaining [skill/concept, e.g., ‘safe operation of a drill press’]. Outline the key steps and essential safety tips.” (Helps in teaching others).
For Teachers: Designing for Long-Term Mastery
- Implement spiraled curriculum: Design CTE programs where key skills and concepts are revisited and integrated into increasingly complex projects throughout the year or across multiple years.
- Encourage varied application: Promote projects that require students to apply skills across different disciplines (e.g., a robotics project that integrates engineering, math, and technical writing).
- Track long-term skill development: Use portfolios or capstone projects as a method to assess and showcase retained learning and skill mastery over extended periods.
- Emphasize value creation (Deming): Discuss how consistent skill retention allows students to “create value in society” long after graduation, promoting a long-term purpose for learning.
8. Intuition: Developing Your “Sixth Sense”
As you gain experience, you’ll develop a deep, almost subconscious understanding of your craft – an intuition that allows you to solve problems and adapt without conscious effort. This goes beyond mere recall to true, integrated understanding.
For Students: Build Your Expert Instincts
- Immerse yourself deeply in your chosen CTE field through extensive practice and exposure.
- Reflect on your problem-solving processes to recognize recurring patterns.
- Question assumptions and conventional wisdom; seek deeper, underlying principles.
- Engage with concrete, real-world examples to build an intuitive grasp of complex ideas.
Recommended AI Learning Techniques & Tools:
• ChatGPT/Gemini/Magic School:
◦ Prompt: “I am learning about [complex CTE topic, e.g., ‘advanced manufacturing processes’]. Generate 3-5 complex, real-world problems or case studies that require deep, intuitive understanding beyond surface-level facts.”
• Claude:
◦ Prompt: “Explain the nuances and subtle decisions a [professional, e.g., ‘master electrician’] would make in scenario [X] that a beginner might miss.” Claude can help illuminate expert thinking.
For Teachers: Fostering Intuitive Understanding
- Cultivate a culture of inquiry: Encourage students to ask “why” and “how” questions, challenging them to seek root causes and deeper understanding, a core aspect of Deming’s philosophy….
- Prioritize “discovery” over “covering”: Shift from rushing through content to allowing students to explore and discover ideas at their own pace, enabling profound learning and intuition to develop.
- Observe evidence of generalization: Look for instances where students apply principles to novel problems or demonstrate flexible thinking “from the inside out”.
- Emphasize “meaning” (Deming/Wilson): Connect every learning activity to a student’s personal “meaning network,” fostering the deep engagement required for intuition to flourish….
9. Experimentation: Innovating and Evolving Your Craft
At the peak of performance, experts don’t just replicate; they experiment. This involves trying new approaches, refining your process, and developing your unique style. It keeps learning fun and pushes the boundaries of your craft…
For Students: Innovate and Refine
- Actively try new tools, techniques, or methods within your projects.
- Analyze the outcomes of your experiments, noting what works and what doesn’t.
- Develop your own unique style or process, rather than just copying others.
- Share your experimental findings and learn from your peers’ attempts.
Recommended AI Learning Techniques & Tools:
• ChatGPT/Gemini/Magic School:
◦ Prompt: “Given my current project [description] and my goal to [objective], propose 3-5 experimental approaches or alternative methods I could try to optimize my process.”
• Claude/NotebookLM/Magic School (for data analysis/visualization):
◦ Use: Upload data from your experiments (e.g., performance metrics, material usage). “Visualize the results of my experiment [data/description]. Help me analyze patterns, identify unexpected outcomes, and suggest next steps for optimization.”
For Teachers: Driving Systemic Innovation (Kaizen)
- Foster a culture of continuous improvement: Encourage a mindset where students and staff consistently seek ways to improve processes, aligning with the core of Kaizen.
- Support productive failure: Create an environment where “failure” in experiments is seen as valuable data for learning and improvement, not a reason for punishment. This is critical for driving out fear.
- Implement PDSA (Plan-Do-Study-Act) Cycle (Deming): Guide students in systematically planning experiments, executing them, studying the results, and acting on their findings to refine their learning processes.
- Gather data on experimental learning: Encourage students to maintain learning logs or project journals detailing their experiments, hypotheses, results, and lessons learned. This provides rich qualitative data for class progress.
- Promote collaboration and sharing: Create platforms for students to present their experimental findings and insights to their peers, fostering a collective learning environment and cross-pollination of ideas, breaking down organizational “silos”.
Important Note on AI
AI tools are powerful, but they are extensions of your thinking, not replacements for it. Always critically evaluate AI-generated information, as it can sometimes be inaccurate or lack the “street smarts” that come from real-world experience. Your human critical thinking, problem-solving, and creativity remain paramount…
Recommended Resources
- Garr Reynolds’ YouTube presentation, What is Kaizen and How Can It Help You?
- Robert Maurer’s book One Small Step Can Change Your Life: The Kaizen Way
- James Clear’s book Atomic Habits
- 2015 Deming Institute Education Conference (YouTube Playlist)
- W. Edwards Deming’s book Out of the Crisis
- Quality Learning Australia (for practical Deming tools in education)
- David Langford’s Tool Time: A Map for Quality Learning and Continuous Improvement
- The Deming Institute (for resources on Deming’s principles in education)
- Alfie Kohn’s book The Schools Our Children Deserve: Moving Beyond Traditional Classrooms and “Tougher Standards”
- Scott Young’s book Ultralearning: Master Hard Skills, Outsmart the Competition, and Accelerate Your Career
- Jeff Su’s YouTube Channel (for AI tool tutorials)
- Koi’s YouTube Channel (for ultralearning and AI learning techniques)
Scott Le Duc’s Resources from Conference Presentations
- RemNote
- Google NotebookLM
- Magic School AI
- Audible.com bookmarks
- Jenny Anderson and Rebecca Winthrop’s book The Disengaged Teen: Helping Kids Learn Better, Feel Better, and Live Better
- Scott’s Diigo Social Bookmarks
- Scott’s Class Blog, capitalcomtech.info
- Scott’s Blog Post Templates are here, mrleduc.edublogs.org
- Back of Student Picture Details (PDF)
- Scott Project Tracking Sheet – 2024-25 Sample (Google Sheets)
Jeff Su’s Master the Perfect ChatGPT Prompt Formula (in just 8 minutes)!

Jeff Su’s Learn 80% of NotebookLM in Under 13 Minutes!

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